Right to Information Act Right to Information Act

Right to Information Act

Applications seeking information under the RTI Act, 2005 may be sent along with the prescribed fee in Myanmar Kyat / US Dollars, equivalent to Indian Rs. 10/- in cheque or demand draft favouring Embassy of India, Yangon or cash. [The rate of exchange for a particular month may be ascertained from the Embassy].

It may be noted that information provided under the Act is available to citizens of India only. Applications should be submitted along with documentary proof of Indian Citizenship (like copy of personal particulars pages of passport.) More information is available at http://rti.gov.in

It may also be pointed out that as per section 6(1) (a) of the RTI Act, 2005, a person who desires to obtain information under the Act is required to submit the application to the Public Information Officer (PIO) of the "concerned public authority". Applicants are, therefore, advised to send their requests under the RTI Act to the Embassy only when the subject matter can reasonably be presumed to pertain to the Embassy of India, Yangon. While section 6(3) provides for the transfer of an application by a receiving PIO to another [concerned] PIO, this is clearly meant to cover situations where the application is addressed to a PIO on the assumption that it has been directed to the concerned PIO. Where the information required obviously does not pertain to the Embassy, the application may be addressed to the concerned PIO directly.

FACILITY OF E-IPO FOR PAYMENT OF FEE UNDER THE RTI ACT, 2005

In pursuance of Section 4(1)(b) of the RTI Act, 2005, the Embassy of India,Yangon has designated the following officers as the RTI Public Information Officer and RTI Appellate Authority to deal with the RTI applications from Indian nationals and NRIs working and living in Yangon and Nay Py Taw:

First Appellate Authority:

Ms. Nabanita Chakrabarti

Deputy Chief of Mission

Tel: 00-95-1-254110

Fax: 00-95-1-254086

Email: dcm.yangon@mea.gov.in

Central Public Information Officer:

Shri Sankar Nandi

Second Secretary (EC & HOC)

Tel: 00-95-1-391087

Fax: 00-95-1-381252

Email: hoc.yangon@mea.gov.in

The above officers would be available on regular working days of the Embassy during 9.00 AM to 5.30 PM and can be met with prior appointment.



Information about the Embassy, required under Section 4 (1) (B) of the RTI Act, 2005

(i)

Particulars of organization, functions and duties;

Embassy of India, Yangon is headed by Ambassador and has following wings :

(a) Administration Wing

(b) Political Wing

(c) Economic & Commercial Wing

(d) Development Cooperation Wing

(e) Press & Information Wing

(f) Indian Cultural Centre Wing

(g) HRD / Education / Training Wing

(h) Consular Wing

(i) Defence Wing

(j) Liaison Office, Nay Pyi Taw

Each Wing is headed by a Counsellor / First Secretary / Second Secretary rank officer.

The Embassy functions within the purview of business allocated to the Ministry of External Affairs of Business Rules and Transaction of Business rules.

Vision: to implement the policy / objectives of the Ministry of External Affairs / Government of India

Mission: to enhance the friendly relations between India and Myanmar;

Key objectives: Political and economic cooperation, Trade and Investment promotion, cultural interaction, press and media liaison, scientific-cooperation, welfare of Indian community members etc.

Organization Chart

(ii)

The powers and duties of its officers and employees;

General Administrative powers are derived from IFS (PLCA) Rules, as amended from time to time.

Financial powers of the officers of the Embassy of India have been detailed in the “Delegated Financial Powers of the Government of India’s Representatives Abroad”.

Consular powers / other powers are derived from the “Passport Act of India”, Consular Manual and circulars and instructions / guidelines issued by Ministry / Govt. of India from time to time.

The officers of the Embassy function under the guidance and supervision of the Ambassador.

(iii)

The procedure followed in the decision making process, including channels of supervision and accountability;

Decisions are taken under the instruction and supervision of the Ambassador.

Officers of different Wings initiate and take follow up action in accordance with instructions / policy of Government of India.

Ambassador is the final decision making authority.

(iv)

The norms set by it for the discharge of its functions ;

Norms are set under the instructions and supervision of the Ambassador.

The functions of the Embassy inter alia include political and economic cooperation, trade and investment promotion, cultural interaction, welfare of Indian community etc. Services offered : Consular, Passport and Visa service, responding to trade queries, facilitation of programmes enhancing bilateral trade etc.

There are numerous procedures, guidelines and regulations applicable to different functions and services rendered by the Mission.

Various forms and procedures to obtain the services have been given on the website of the Mission.

There are various mechanism in place of the redressal of grievances including by directly contacting the Mission and / or through portals like Madad, CP Gram etc.

(v)

The rules, regulations, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions;

IFS(PLCA) rules and annexures, Delegated Financial Powers of Government of India’s Representatives Abroad Rules, Passport Act & Rules, Consular Manual, Manuals on Office Procedures, General Financial Rules, Flag Code, FR/SR, Service Rules, Income Tax Rules, Other Central Government Rules and manuals published by Central Government.

Transfers are done by the Ministry of External Affairs.

(vi)

A statement of the categories of documents that are held by it or under its control:

Classified documents / files relating to India’s external relations; unclassified documents / files including joint statements, declarations, arguments and MoUs, passport and consular services application forms.

Head of Wings / officers as prescribed by Ministry are custodian of respective documents.

(vii)

The particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof;

Embassy of India functions within the norms of Govt. of India’s policy formulated by the Ministry of External Affairs. Policy is implemented by the Embassy under the guidance and supervision of the Ambassador.

Embassy interacts regularly with representatives of think tanks, academic community, members of Indian community and others.

(viii)

A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, as as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public;

There are no Boards or Councils at the Embassy. Different committees as prescribed are constituted from time to time like Local Purchase Committees, Committees for evaluation of Projects etc.

The Committees function as per the assignment given to them by Ambassador and make recommendations accordingly.

(ix)

A directory of its officers and employees;

A directory is given. Click here.

(x)

The monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations;

As per the Government of India notifications from time to time.

Monthly remunerations of employees at the Embassy. Click here

(xi)

The budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditure and reports on disbursements made;

As per allocations made by the Ministry of External Affairs, Government of India from time to time.

Budget Estimates for the year 2021-22 Allocations. Click here

Final Estimates for the year 2021-22 Allocations. Click here

Monthly cash account and progressive Expenditure statements are submitted each moth to the Chief Controller of Account, Ministry of External Affairs, New Delhi.

(xii)

The manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes;

Embassy of India, Yangon does not have any subsidy programme.

(xiii)

Particulars of recipients of concessions, permits or authorizations granted by it;

No concessions / permits are granted by Embassy of India.

(xiv)

Details in respect of the information , available to or held by it, reduced in an electronic form;

The Embassy of India’s website has the required information. Embassy of India also makes available to interested individuals various CDs and DVDs containing information on India, its economy, people and culture.

(xv)

The particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use;

The website of Embassy has required information. Besides this, any applicant can seek information through phone, email, which is given in the website.

Details about working of library are available at our website.

Officer in Charge of Library:

Dr. Asawari Bapat

Director, SVCC

Tel: 00-95-1-391884 (Ext: 141)

Email: embassylibrary@gmail.com

(xvi)

The names, designations and other particulars of the Public Information Officers;

First Appellate Authority:

Ms. Nabanita Chakrabarti

Deputy Chief of Mission

Tel: 00-95-1-254110

Fax: 00-95-1-254086

Email: dcm.yangon@mea.gov.in

Central Public Information Officer:

Shri Sankar Nandi

Second Secretary (EC & HOC)

Tel: 00-95-1-391087

Fax: 00-95-1-381252

Email: hoc.yangon@mea.gov.in

(xvii)

Such other information as may be prescribed and thereafter update these publications every year;

The Embassy of India’s website is updated on regular basis and carries all relevant information.

 

More Information under RTI Act, 2005

i)

CAG & PAC paras and the action taken reports (ATRs) after these have been laid on the table of both houses of the Parliament

 

No such para forms the part of report laid before the Parliament during last five years.

ii)

Are the details of policies / decisions, which affect public, informed to them [Section 4(1) (c)]

Policy making lies with Ministry of External Affairs. All policies and decisions concerning citizens are put in public domain through social media / website where needed.

 

iii)

Dissemination of information widely and in such form and manner which is easily accessible to the public [Section 4(3)]

Embassy of India gives wide publicity to all such matters concerning citizens through website and other social media platforms, where needed.

 

iv)

Form of accessibility of information manual / hand book [Section 4(1)(b)]

Embassy of India does not maintain any such handbook.

Information concerning functioning of Embassy of India and services provided is available on its website.

 

v)

Guidelines for Indian Government Websites (GIGW) is followed

STQC Phase I audit is done and Phase II audit is not done as it is not mandatory.

 

vi)

Receipt and Disposal of RTI applications & appeals

Details of applications received and disposed

During the period from 01.04.2019 to 31.03.2020

No. of Applications Received: 20

No. of Applications Disposed: 20

 

During the period from 01.04.2020 to 31.03.2021

No. of Applications Received: 18

No. of Applications Disposed: 18

 

Details of appeals received and disposed

During the period from 01.04.2019 to 31.03.2020

No. of Appeals Received: 0

No. of Appeals Disposed: NA

 

During the period from 01.04.2020 to 31.03.2021

No. of Appeals Received: 0

No. of Appeals Disposed: NA

Vii)

Such other information as may be prescribed:

Name and details of Earlier CPIO & FAAs from 1.1.2015

CPIO:

Shweta Singh, First Secretary w.e.f June, 2016

Udita Gaurav, Second Secretary w.e.f. May, 2019

Sankar Nandi, Second Secretary (HOC&EC) w.e.f. June, 2019 till date

 

FAA:

Shri Gautam Mukhopadhyay, Ambassador till May, 2016

Shri B. Shyam, DCM w.e.f. September, 2016

Dr. Sumit Seth, DCM w.e.f. July 2018

Ms. Nabanita Chakrabarti, DCM w.e.f. August 2020 till date

2021-06-30 00:59:00
 
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